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NOTICE INVITING TENDER |
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Sealed quotations in enclosed format are invited from reputed
agencies / firm for supply of hired car on (i) monthly basis
to be used as staff car (Non-AC Ambassador / Indica / Maruti
/ Alto), (ii) Casual hiring basis (a) AC Esteem / Indigo, (b)
Non-AC Tata Sumo / Qualis / Travera, (c) AC Qualis / Travera,
(d) Non-AC Ambassador / Indica / Maruti etc. on the following
terms & conditions: |
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A) General for both the categories: |
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(i) |
The quotationers should own at least two vehicles registered
in his name / in the name of its agency (Document in support
of the same should be provided). |
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(ii) |
The quotationer should have at least three years' experience
of providing vehicle on hire basis to Govt. Offices / Govt. Undertaking
/ autonomous bodies etc. to the satisfaction of the hirer (documents
in support should be attached). |
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(iii) |
Driver provided should be disciplined, expert and obedient and
should have valid driving licences. |
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(iv) |
The vehicle to be provided / supplied should not be more than
two years old. |
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(v) |
Maximum 10 km between garage of the vehicle and the place of
reporting or releasing and one hour's hiring charges (both ways
inclusive) whichever may be convenient to the owner of the vehicle
may be allowed. |
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B) For hire on monthly basis: |
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(i) |
The car will be at the disposal of Victoria Memorial Hall for
the whole month and can also be used on holidays in case of emergency
for which prorata/payment will be made. O.T. to driver will be
allowed for extra duty more than 12 hrs / 10 hrs. |
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(ii) |
Fuel & Mobil will be allowed one litre per 12 kms and 5 Itrs.
Per 2500 kms run respectively. |
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(iii) |
In case of dislocation / breakdown of the vehicle replacement
to be provided immediately. |
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(iv) |
The vehicle will be hired after finalisation of contract and
the same will remain valid for 01 (one) year. It will be terminated
forthwith on violation of any terms of the contract. |
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(v) |
Payment of each month will be made after completion of the month
and on submission of bill & log book. |
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C) For hire on Casual basis: |
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(i) |
The vehicle will be hired occasionally as and when needed by
Victoria Memorial Hall. |
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(ii) |
Car should be supplied within a short notice, but not later than
2 hours. |
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(iii) |
Minimum period of hiring should not be more than 5 hours or 50
kms whichever is higher. |
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D) Earnest Money:
The quotationer has to deposit earnest money of Rs. 2,000/-
in the form of a demand draft in favour of "Trustees
of Victoria Memorial Hall". The earnest money will be
refunded to un-successful quotationers not before 20 days from
the date of opening of tender. |
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E) Documents to be attached with quotation's: |
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(i) |
Photocopies of Trade Licence |
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(ii) |
Photocopies of PAN Card |
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(iii) |
Document showing last 3 years experience of providing vehicle
to Govt. Offices / Govt. under taking / autonomous bodies |
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(iv) |
Registration certificate / smart card of atleast two vehicles
in the name of quotationers. |
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(v) |
Registration certificate of the vehicle which the quotationer
intends to provide on monthly basis (for supply of car on monthly
basis). |
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"Willing agency / firms may apply to the Administrative
Officer, Victoria Memorial Hall, 1, Queen's Way, Kolkata 700
071, in sealed cover superscribed with "Quotation for hiring
Car". The last date of submission of quotation is
30.05.2011 (upto 3.00 pm). The quotation will be opened on
the same day at 3.30 pm in the chamber of Administrative Officer.
The quotations are required to be dropped in the "tender
box" provided for the purpose in the office - chamber of
the Administrative Officer within the scheduled date and time.
Application not in prescribed format and without necessary credentials
will summarily be rejected. |
sd/ Administrative Officer
Victoria Memorial Hall, Kolkata
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